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Time is running out quickly for accountants to fix software problems or integrate new accounting technology before tax season really begins.

Despite the benefits of automation and current technology, mindlessly throwing software at every problem you face is not the solution. Be sure to assess your situation, check vendors, and focus on integration and usability.

To help that cause, here are the top five reasons why it’s time to re-evaluate your accounting software:

1. Staff Complaints

Don’t assume that consistently missed deadlines are due to poor employee time management. Inefficiencies in current software may be the root cause. Listen to employees if they claim the software is time-consuming or difficult to use.

Throughout tax season, your employees will interact with the software for countless hours. Your employees are the experts on your business needs and know if the software solutions you currently have meet those needs. Peak season is stressful enough for CPAs; there is no need to add the stress factor of difficult to use or inefficient software.

2. Lack of efficiency

If implemented correctly, software solutions should increase efficiency by reducing time spent on mundane tasks. Scanning allows CPAs to minimize incomplete records and lost receipts because records are kept as they arise, helping to maintain high standards.

Moreover, software solutions can change and improve the customer relationship as files can easily be shared with customers. When CPAs can spend less time on low-value actions like manual processes, they can focus on delivering value-added consulting services.

3. Heavy reliance on spreadsheets

Human error is inevitable to some extent, but overreliance on spreadsheets increases its likelihood. Using high-volume spreadsheets is a sign that your software is not adequately meeting the needs of CPAs. Today’s software can significantly reduce the amount of manual work on spreadsheets. Unlike spreadsheets, specialized software can quickly spot potential data entry errors by exposing discrepancies in the tax calculation early in the process, ensuring more successful tax filings and reducing the risk of misuse. calculation errors.

4. Outdated systems

Many problems can stem from older software, including poor customer support, integration issues with new apps, and a lack of critical security updates. Especially in these times of heightened cybersecurity attacks, CPA firms need systems in place to ensure compliance and protection.

Cybersecurity is just one concern of outdated systems. A lack of customer support can leave you in the dark if a damaging issue arises, and older systems often can’t seamlessly integrate with newer applications your business may use.

5. Lack of mobility

In today’s hybrid work environment, CPAs need access to digital files from anywhere, when they need it, on any device. Cloud integration enables mobility without requiring large infrastructure investments.

CPA firms can also leverage the cloud to foster a more inclusive work environment. The flexibility possible with cloud software allows CPAs to do their work at times that suit their lifestyle, promoting a healthy culture with work-life balance.

How to choose what is best for your business

If any of the above appeal to you, the next step is to choose a service provider that will easily integrate with your current systems. When selecting a supplier, some key aspects should be considered:

Usability – Understand your company’s average CPA technical capability, then choose a solution that requires technical knowledge comparable to your company’s capability without compromising on features and functionality. This is essential to prevent long periods of time spent understanding how to use the software’s basic functions from complicating the onboarding process.

Easy integration – As the use of third-party applications increases, it is essential to choose a solution provider that will integrate seamlessly with third-party systems already in use. Some service providers offer a wide range of third-party app integrations, while others only offer a few. To avoid a complete overhaul of all systems, it is essential to ensure the integration of third parties.

Scalability – While solution providers may meet your company’s current business needs, make sure the solution can scale as your business grows. Technology integration can be a great tool for business growth, but as you grow, it can be very costly to constantly have to switch providers because they can no longer support the size of your business.

Security – Software has come a long way in terms of security, but ransomware attacks and hackers pose a threat to cloud technology. To maintain customer trust, it is essential to ensure the integrity of customer data. Screen potential service providers by asking about their cyber security and make sure they are a trusted and reputable provider.

Every accounting firm has different needs and there is no one-size-fits-all solution. Analyze your business needs and carefully compare vendors to ensure your business can make the most of the benefits of cloud technology.

Generate value from new software

The software your firm uses should empower and inspire accountants to work smarter, not harder. CPAs should continually evaluate their accounting software with clear direction and purpose and prioritize finding a solution that seamlessly adapts to changing client needs to achieve maximum benefit. .

Make sure your business regularly evaluates employee feedback and replaces outdated systems with software that improves efficiency, reduces reliance on spreadsheets, and can be used in mobile environments.

Adopting new highly agile, secure and mobile systems can bring a multitude of benefits to your business. As software reduces time spent on mundane tasks, CPAs can focus on value-added customer services such as consulting.

Choosing a new supplier can strengthen operations and give customers greater transparency and confidence. Ultimately, it’s about generating greater value for your company’s customers and their businesses.